UK - Senior Events Executive, Clients and Markets

Term: Permanent
Reports to: Senior Events and Supplier Manager
Practice group: Clients & Markets
Location: London
The department

Hybrid workers – For the majority of our workforce, we have implemented a hybrid model whereby there is no minimum (or maximum) number of days they must work from an office location. Instead, we give them the freedom to decide with their team how efficiently and effectively they can deliver the best service to our clients, work with our colleagues and progress their own personal development whilst recognizing the need to adjust plans where circumstances require. Each hybrid worker is given an allowance to create a workspace in their own home

Purpose of role
  • To supervise and support the Business Development teams in the execution of both in-person and virtual client event activities from concept through to execution and evaluation
  • On occasions support the management and delivery of larger internal events
  • Delivery and support of events using Zoom, Microsoft Teams, and other virtual platforms
  • Liaises with the firm's event stakeholders to determine their precise event requirements
  • Produces detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing, and budgets)
  • Support with event budget management
  • Coordinates and instruct internal and external vendors/suppliers, ensuring quality and value standards are maintained
  • Co-ordinates venue management, caterers, stand designers, contractors, and equipment hire, where appropriate
  • Oversees complex internal processes across marketing and communications teams to promote events
  • Sourcing and booking suitable venues or locations
  • Ensures insurance, legal, health, and safety obligations are adhered to
  • Organizes facilities for car parking, traffic control, security, first aid, and hospitality
  • Identifies and secures speakers or special guests and manages room layout and the event program
  • Co-ordinates staffing requirements and briefings
  • Prepares delegate badges and collateral where required
  • Ensures stock of promotional materials
  • Works with the Creative Services team to ensure the firm's brand is promoted for the event and organizes the production of posters, brochures, etc, where required
  • Co-ordinates suppliers, handle client queries, and troubleshoots on the day of the event to ensure that everything runs smoothly
  • Oversees the dismantling and removal of the event and clears the venue efficiently
  • When required, undertakes post-event evaluation (including data entry and analysis and producing reports for event stakeholders)
  • To manage events calendar
  • To maintain event marketing documentation in an easily retrievable manner
  • Update the public and portal websites with event news and contributes to team-wide communications on events
  • Other tasks as assigned to fully meet the requirements of the position
Required experience, skills and attributes

Technical Skills

  • Experience working in a law firm or a professional services environment would be an advantage
  • Able to demonstrate experience in managing a number of events (including international ones) simultaneously
  • CRM systems
  • PC literate with a good working knowledge of MS Office, e.g. Word, Excel, Access, PowerPoint, and Outlook
  • Able to demonstrate a good working knowledge of Client Relationship Management (CRM) database, such as InterAction (IA)
  • A good understanding of client service and marketing plans
  • Experience in maintaining effective relationships with third-party suppliers, such as AV, Catering, and venues
  • Sound knowledge of UK venues to undertake effective venue searches
  • Experience in working with AV suppliers, venue-finding agencies, and other event suppliers.

Personal Attributes

  • Effective communication skills, both written and verbal, Able to quickly establish good working relationships and promote best practices across all offices and at all levels
  • Able to interact positively at all levels within the firm and a good collaborator
  • Able to demonstrate advanced client/customer-facing skills
  • Not afraid of accountability and responsibility
  • Highly motivated, flexible, enthusiastic, innovative, and creative with the required determination to achieve results
  • Likes to engage and challenge the norm; able to effectively negotiate with and influence colleagues and others to achieve an effective outcome
  • Methodical approach to work, with a clear focus on accuracy and attention to detail
  • Able to exercise tact and diplomacy in an organizational setting
  • Able to adapt to differing project demands and deadlines; prioritizing tasks and delegating work, where appropriate
  • Can show competence and commitment to overcome obstacles to deliver what is required
  • Can demonstrate initiative and the ability to be proactive, while also being able to follow instructions and provide support to the Events Manager
  • Can carry out all responsibilities in a way that supports the practice’s values and promotes its equal opportunities and diversity principles.
The firm

Dentons is the world's largest law firm, delivering quality and value to clients around the globe. Dentons is a leader on the Acritas Global Elite Brand Index, a BTI Client Service 30 Award winner, and recognized by prominent business and legal publications for its innovations in client service, including founding Nextlaw Labs and the Nextlaw Global Referral Network. Dentons' polycentric approach and world-class talent challenge the status quo to advance client interests in the communities in which we live and work.  www.dentons.com

Diversity & Inclusion

Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We want a work environment where everyone can reach their potential and we have an inclusive culture that respects individual differences.

We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. We welcome you to learn more about diversity and inclusion at Dentons.

Equal opportunities

Dentons is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability. Any disability disclosure will be dealt with confidentially and sensitively and if you want to speak directly to a member of our team, please email recruitment.matters@dentons.com.

 

Important update regarding job applications:

As part of the program of continued global investment in our people, the Firm is switching to a new job application system on February 20th, 2023.

This role may be reposted on February 20th. If so, it will include a note of this reference number: AH1902 to allow you to avoid duplicate applications.

If you have any questions you can read more here https://www.dentons.com/en/careers/careers-in-the-united-kingdom or contact the team at recruitment.matters@dentons.com if you require any assistance.

 

NO AGENCIES PLEASE

If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand please email recruitment.matters@dentons.comEnquiries only please, applications will not be accepted via email.

Please note that we will not accept unsolicited CV's sent to the business, nor will we accept any associated terms of business.